ARCHIVE FOLDER

Users of Microsoft Windows and Apple Macintosh will be familiar with the role of a Trash Bin to hold their deleted files. FBI's Archive folder plays a similar role, holding messages that the user has elected to delete from the Inbox or Sent folders. Deleted messages, once placed in the Archive, can be reviewed by the user, saved to the computer's filing system, transferred to Payroll System, or deleted permanently.

FBI holds all the Archive content locally on the computer's disk. This ensures that the content of the Archive folder is available even while working without an active internet connection. Read Working Offline for a deeper understanding of the conditions and limits for offline work.

To prevent security risks, the stored content of the Archive folder is always held in a secure encrypted form. Furthermore, this content is always organized on a per-user basis ensuring that messages can only be read by their real owners.

Built-in Features

Clicking the Archive button brings up a table containing summaries for the messages within the archive. Tools for manipulating messages in this table can be accessed via a set of buttons on the toolbar and also via a Context Menu associated with the Archive's table. The context menu is invoked by pressing the right button on the computer's mouse.

This set of buttons, and the context menu, enable the user to:

•   Drop-Down pops-up a list of all accessible TAX REFERENCES.

  The Drop-Down expands to a pop-up window when mouse-clicked. Individual TAX REFERENCEs can be selected by clicking them. A mouse click combined with the CTRL key enables the selection (or deselection) of multiple TAX REFERENCEs at the same time. The pop-up window can be closed either by clicking on the white cross inside its caption bar or pressing ESCAPE. After selection, clicking the Refresh button populates the table with messages belonging to the selected TAX REFERENCEs.

  
   
•   Refresh all messages for the selected TAX REFERENCEs
   
•   Save selected messages to the computer's filing system
   
•   Open an individual message for more detailed display on the computer screen
   
•   Transfer selected messages to the Payroll System
   
•   Delete selected messages permanently from the Archive, and hence from FBI